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Who is SAM?

Software Asset Management (SAM) has more depth to it then I could image. It typically involves the following:

1) the software contracts database
2) the software licenses database (acquisition of rights to use software
applications)
3) the installations database (consumption of rights to use software
applications; mostly through auto-discovery)
4) Monitor that installations comply with licenses
5) Manage the software portfolio (installations, updates)

There should be mechanism to manage: Licenses, entitlements, installations, utilizations and contracts.

Here are some facts about SAM in business:

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Just ask SAM http://www.justasksam.co.uk/index.cfm.

Implementing software asset management is done in several stages:

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step 2 Inventory installed software and meter actual utilization.
The most effective way to do this is by using automated inventory tools.

Next, transfer the inventoried data to the Asset Manager database where
you will be able to implement all required software asset management tasks.

Once the initial inventory has been performed, update it at regular intervals.

step 3 Collect information on the software installation rights that you have acquired
(licenses, contracts, invoices, entitlements).
Two types of rights exist:
1) License: A license grants the right to install a software application
published by a third-party. Owning a license makes you compliant with
the law.
2) Entitlement: An entitlement grants employees the right to install a
software application.Waiting for an entitlement before installing an
application makes employees compliant with your internal policies.
Store this information in the Asset Manager database (licenses, contracts).

Once this has been done, update the Asset Manager database each time a
license is acquired or an entitlement changes.
Using Asset Manager’s Procurement module is an effective way to manage
license acquisitions.
And doing so will increase the reliability of your data.

step 4 Reconcile installations with acquired rights (licenses) and granted rights
(entitlements).
For each software application, one of three situations can occur:
1) If the number of installations exceeds the number of license rights:
Remove the excess installations or purchase more license rights. Metering
actual software utilization will help you make a decision.
2) If the number of license rights exceeds the number of installations: Do
not purchase new license rights. Save the unused license rights for future
use.
3) If an application has been installed but not entitlement has been granted:
Remove the non-compliant installation or grant the entitlement

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